Why You Need Dedicated Project Management in a Cloud Phone Deployment
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Cloud-based communication and data sharing are growing as businesses embrace their cost-saving and scalability potential. By 2025, 85 percent of companies are expected to shift to a cloud-first principle.
A cloud phone system can speed up your business's communications in an increasingly digital landscape. Making the switch is likely easier than you think, but there are some important considerations.
Deploying a cloud phone system can be a complex project that involves multiple stakeholders, timelines, and tasks. Without a dedicated project management system, keeping track of everything and ensuring the project is completed on time and within budget can be difficult. A dedicated project management team provides a structured approach to planning, executing, and monitoring the project.
Here are a few tips to ensure a smooth transition to cloud-based communication with cloud project management.
Challenges in Cloud Phone Deployment
Making the jump from an on-premise solution to the cloud can have some pitfalls, especially if you try to go the DIY route. A frustrating deployment might cause your stakeholders to reverse course on using cloud services despite its many advantages. In fact, many cloud migrations fail for various reasons, like unforeseen complexities and errors. Here are some challenges to look out for:
Technical complexities: Can your local network infrastructure support cloud phone traffic? Does the system have a reliable power supply? Complex questions can arise throughout the process.
Integration issues: Integration issues can arise if the phone system needs to be integrated with other systems or apps, such as customer relationship management(CRM) or ERP tools.
Large data migration: Moving large amounts of data can be complex, even for small companies.
Lack of time: Not every business has the extra time to devote to deploying a cloud phone system.
A dedicated cloud project management team can address these challenges that may arise as you deploy your new cloud phone system. Project managers can also help businesses guide a smooth transition with a precise approach to planning, executing, and monitoring the project.
Role of Dedicated Cloud Project Management
Dedicated cloud project management refers to the process of planning, organizing, and overseeing resources, tasks, and timelines to achieve specific project goals.
This involves identifying project requirements, setting realistic deadlines, managing budgets, assigning tasks to team members, and monitoring progress to ensure the project is completed within the specified timeframe and meets the desired quality standards.
A dedicated project manager plays a crucial role in ensuring that all aspects of the project are coordinated effectively and that all stakeholders are kept informed of progress and changes.
Key Aspects of Effective Cloud Project Management
A cloud project management team can take several important steps to ensure a successful cloud-phone deployment. If you don't have the expertise, time, or resources to deploy your system, you should ensure your project management team takes the necessary steps to ensure a smooth transition. Here are a few things your deployment team should handle:
Check Network Readiness: Ensuring the local network infrastructure can support cloud phone traffic is important.
On-Site Hardware Set-Up: Oversee the correct installation and configuration of any needed hardware.
Coordination: Manage communication between stakeholders, explaining the process clearly.
End User Training: Provide training services to facilitate the adoption of the new system.
Optimization: Optimize feature functionality and benefits of the new solution.
Integration: Integrate any apps or add-ons to supplement the new phone system.
Ongoing Support: Assure peak performance and smooth operation post-deployment.
Employee Preparedness
While the technical aspects of a cloud phone deployment are important, the transition will only be successful if your employees know how to use the new system. Preparing employees with training, user guides, and ongoing support can avoid confusion and maintain your company's workflow.
Get Help Migrating to the Cloud Today
Deploying a cloud phone system can be a complex project that requires careful planning, coordination, and execution. A dedicated project management team can help businesses avoid common pitfalls and successfully transition to cloud-based communication.
The Maynard Group's cloud phone solution includes our project management and deployment help, providing a structured approach to planning, executing, and monitoring your upgrade to the cloud.
With the help of a dedicated project management team, businesses can fully take advantage of cloud-based communication and data sharing's cost-saving and scalability potential.
Contact The Maynard Group today by calling us at 888.376.5577 to learn more about switching to a cloud phone system and how we can help you through the transition process!